Role Overview

We have an exciting opportunity for someone to join us as a Deputy Executive Assistant to support the senior leadership team reporting to the Executive Assistant. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.

Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

Key Accountabilities:

• Support the organization of international events and meetings
• Ensure calendar appointments are scheduled accurately and include all relevant details
• Prepare and submit expense reports in a timely manner
• Coordinate delivery of parcels and other essential services
• Manage the procurement of office supplies, maintaining inventory in collaboration with the Swiss office; anticipate needs, place and expedite orders, and verify receipt
• Book restaurants and arrange courier services as required
• Coordinate the collection of signatures on documents, ensuring proper submission and filing
• Handle sensitive and confidential information with discretion
• Respond to inquiries via email, telephone, or in person, providing accurate and helpful information
• Draft and distribute professional correspondence, including memos, letters, and emails
• Review and enhance administrative systems for greater efficiency and effectiveness
• Oversee clerical duties and administrative processes, addressing issues with professionalism and courtesy
• Contribute to knowledge sharing by supporting the training of other administrative team members and sharing best practices
• Proactively identify opportunities for operational improvements through process optimization, digitization, and simplification

Skills and Experience: 

• A proven administrative assistant background supporting the Executive / C Suite team, preferably in an international business environment
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills in English
• Strong organizational and planning skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Familiarity with expense management tools (e.g., Concur)
• Experience with collaboration platforms (e.g., Teams, Zoom, Slack)
• Bachelor’s degree or advanced certifications in a relevant field preferred

We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply.

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Volcafe shares the values of our parent company, ED&F Man Commodities. Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities.

Our Commitment

Volcafe shares the commitment of our parent company, ED&F Man Commodities. We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

To apply you must have the right to work for the provided location.

Role Overview

We have an exciting opportunity for someone to join us as a Finance Team Manager – General Ledger RTR & Risk Management. in Finance & Accounting Team to work in a truly global environment where the overall purpose of the role is to lead a team, ensure accurate financial reporting, manage monthly close activities, oversee risk mitigation, and collaborate with cross-functional teams to improve processes and ensure compliance & will be reporting to Head of Finance Operations. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

Business Overview

Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.

Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

Key Accountabilities

General Ledger and RTR:

• Oversee RTR Processes: Lead the Record to Report team, ensuring efficient and accurate processing of financial transactions, from source data to financial statements.
• Lead, coach, and develop a high-performing RTR team. Conduct regular one-on-ones, provide feedback, and foster a culture of continuous learning and collaboration.
• Accurate and Timely Financial Reporting: Ensure the integrity and accuracy of the General Ledger, including month-end reconciliations and timely reporting.
• Maintain Strong Internal Controls: Implement and maintain robust internal controls to prevent errors and fraud, including segregation of duties and regular account reconciliations.
• Process Improvement: Identify and implement process improvements to increase efficiency and reduce errors in the RTR process.
• Compliance: Ensure compliance with relevant accounting standards and regulations.
• Data Accuracy and Integrity: Ensure the accuracy and integrity of financial data in the general ledger.
• Bank Reconciliations and Journal Entries: Oversee bank reconciliations, journal entries, and general ledger accounting processes.
• Standardization of GL Processes: Promote and implement standardization of GL processes.
• Archive Records: Archive records to satisfy audit, tax and statutory requirements.
• Maintain good working relationships: Maintain good working relationships with internal customers/Regional Team Members.

Risk Management:

• Identify and Assess Risks: Identify and assess potential financial risks, including legal, regulatory, and operational risks.
• Develop Risk Mitigation Strategies: Develop and implement strategies to mitigate identified risks.
• Monitor Risk Exposure: Continuously monitor risk exposure and ensure that risk mitigation strategies are effective.
• Compliance: Ensure compliance with relevant laws and regulations.
• Budgeting and Forecasting: Participate in the budgeting and forecasting process, ensuring that risks are considered.
• Cash Flow Management: Monitor cash flow and ensure sufficient liquidity to meet financial obligations.
• Financial Analysis: Analyze financial data and identify trends and potential issues.
• Stakeholder Communication: Communicate risk information to relevant stakeholders, including senior management and auditors.
• Develop and Maintain Relationships: Develop and maintain relationships with auditors, solicitors, bankers, and other external contacts.

People Management: 

• Team Capacity Planning: Forecast resource needs, manage team workloads, and ensure optimal staffing and skill mix within the team.
• Hire top-calibre talent, onboard and train new team members, foster an engaging work environment, and implement strategies to retain high performers. Build a culture of ownership, accountability, and continuous development.

​​​​​​​Skills and Experience:

• 11 to 15 years of relevant experience in finance operations preferably working in a global business environment.
• Bachelor’s Degree in Finance and Accounting. Masters in the similar field is an advantage.
• Proven people management experience, including team building, performance management, coaching, and professional development with ability to lead diverse teams across multiple time zones.
• Strong interpersonal and leadership skills with a focus on team motivation and conflict resolution.
• Effective, clear and business communication skills (Both Written and Verbal)
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong Excel Skills – Advanced knowledge of pivot tables, formulas, large data sets and dynamic dashboards
• Exposure to ERP systems and understanding of financial reporting in commodity or trading businesses.
• Experience of physical commodities business and ERP transactions is desirabl

We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply.

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

Role Overview

We have an exciting opportunity for someone to join us as a Senior Finance Executive – General Ledger RTR. in Finance & Accounting Team to work in a truly global environment where the overall purpose of the role is to manage general ledger function by manages a company financial record, including recording transactions, reconciling accounts, and preparing reports & will be reporting to Head of Finance Operations. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

Business Overview

Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.

Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

Key Accountabilities

• Prepare and review financial statements: This includes profit and loss statements, balance sheets, and trial balances.
• Ensure accurate and timely recording of financial transactions: Maintain the integrity of the general ledger.
• Analyze financial data to identify trends and variances: Provide insights for decision-making.
• Prepare and review journal entries: Ensure proper accounting for various transactions.
• Manage monthly close activities: Including bank reconciliations, fixed asset accounting, general ledger reconciliations, and intercompany reconciliations.
• Maintain accurate records of all financial transactions: Ensure the general ledger is always up to date.
• Account Reconciliation: Regularly reconciling GL accounts with supporting sub-ledgers (e.g., accounts receivable, accounts payable) to ensure accuracy and identify any discrepancies.
• Identifying and Resolving Discrepancies: Investigating and resolving any discrepancies identified during reconciliation to maintain the integrity of the GL.

​​​​​​​Skills and Experience:

• Master’s or bachelor’s degree in related field from a well-recognized institute along with 5-8 years of experience with Strong analytical and problem-solving skills, ability to work independently and in a team, Knowledge of accounting standards and regulations & ability to communicate clearly and professionally
• Proficiency in Microsoft Office. (Excel)
• Experience with end-to-end R2R processes, including data collection, processing, and reporting.
• Experience with financial close processes and month-end procedures.
• Experience with reconciliations, journal entries, and general ledger maintenance.
• Experience in Preparation of Balance Sheet Reconciliation, Problem-Solving & analytical abilities
• Participation in continuous improvement projects within shared services is good to have.
• Excellent written and oral communication skills.

We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply.

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

Role Overview

We have an exciting opportunity for someone to join us as a Finance Process Lead to work in a truly global environment reporting to Head of Finance Operations. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

Business Overview

Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.

Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

Key Accountabilities

Bookkeeping:

• Recording financial transactions: Keeping track of day-to-day financial transactions like sales, purchases, receipts, and payments.
• Managing e-invoicing in/from the Italian Central exchange database: outgoing, incoming, for both Italian and foreign suppliers / customers
• Managing VAT recording, both of incoming and outgoing invoices, between Italian, EU and extra-EU counterparties. Managing monthly VAT settlements and declarations
• Updating ledgers: Posting transactions to appropriate accounts in the general ledger.
• General Ledger Management: Expertise in managing and reconciling accounts, ensuring that financial records are accurate and up to date
• Ability to manage and keep contact with various departments, internal and external colleagues, eventually customers for due credit recovery.

Bank Reconciliation:

• Comparing the company’s internal records with the bank statements to ensure everything matches and identify any discrepancies.

Accounts Payable and Receivable Management:

• Accounts Payable: Ensuring timely payments to vendors and suppliers, recording invoices, and managing payment schedules.
• Accounts Receivable: Tracking outstanding customer payments, sending reminders, and ensuring timely collections.
• Financial planning and forecasting

Financial Reporting:

• Preparing monthly, quarterly, or annual financial statements such as the balance sheet, income statement, and cash flow statement.
• Extrapolation and analysis of economic-financial data to provide insights for management decisions.

Budgeting and Forecasting:

• Assisting with creating or reviewing the company’s budget.
• Updating and monitoring forecasts for future financial performance.

Internal Audits:

• Ensuring internal controls are being followed and that the company’s financial records are accurate.
• Identifying and addressing any discrepancies or inefficiencies.

Year-End Closing:

• Closing the books at the end of the fiscal year, ensuring all transactions are properly recorded.
• Preparing for the audit process and ensuring compliance with accounting standards.

Maintaining Financial Records:

• Ensuring that all financial documents are properly filed and maintained for country legal and tax purposes.
• Archiving documents in compliance with relevant laws and regulations.

​​​​​​​Skills and Experience:

• 8 to 12 years of relevant experience in finance operations preferably working in a global business environment.
• Bachelor’s Degree in Finance and Accounting. Masters in the similar field is an advantage.
• Effective, clear and business communication skills (Both Written and Verbal)
• Strong Excel Skills – Advanced knowledge of pivot tables, formulas, large data sets and dynamic dashboards
• Experience of physical commodities business and ERP transactions is desirable
• Work Experience in European market is preferred

We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply.

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

Role Overview

We have an exciting opportunity for someone to join us as a Finance Team Manager (AP/AR) in Finance & Accounting Team to work in a truly global environment to overall purpose of the role is to manage accounts payables & receivables function by leading and managing the team, ensuring timely and accurate processing of payments and invoices, resolving discrepancies, and improving processes to optimize cash flow and maintain positive vendor and customer relationships, person will be reporting to Head of Finance Operations. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

Business Overview

Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.

Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

Key Accountabilities

• Supervision and Training: Oversee the team’s daily activities, providing guidance, training, and support to ensure efficient operations and adherence to company policies and procedures.
• Delegation and Task Assignment: Effectively delegate tasks based on team members’ strengths and experience, ensuring workload is balanced and responsibilities are clearly defined.
• Motivating and Engaging the Team: Foster a positive and collaborative work environment to enhance team morale and engagement.

Account Payable:

• Payment Collection: Monitor outstanding invoices, follow up on overdue payments, and implement collection strategies to improve cash flow.
• Customer Relationship Management: Maintain positive relationships with customers by addressing their inquiries and resolving payment issues.
• Credit Management: Manage customer credit limits and terms, ensuring responsible credit extension.
• Aging Analysis: Regularly analyze accounts receivable aging reports to identify potential problems and take corrective action.

Accounts Receivable:

• Payment Collection: Monitor outstanding invoices, follow up on overdue payments, and implement collection strategies to improve cash flow.
• Customer Relationship Management: Maintain positive relationships with customers by addressing their inquiries and resolving payment issues.
• Credit Management: Manage customer credit limits and terms, ensuring responsible credit extension.
• Aging Analysis: Regularly analyze accounts receivable aging reports to identify potential problems and take corrective action.

General duties:

• Payment Collection: Monitor outstanding invoices, follow up on overdue payments, and implement collection strategies to improve cash flow.
• Customer Relationship Management: Maintain positive relationships with customers by addressing their inquiries and resolving payment issues.
• Credit Management: Manage customer credit limits and terms, ensuring responsible credit extension.
• Aging Analysis: Regularly analyze accounts receivable aging reports to identify potential problems and take corrective action.

Skills and Experience

• Master’s degree in accounting, Finance, or a related field from a well-recognized institute.
• 10-14 years of experience in accounts payables & receivables, reconciliation, and credit risk management preferably from a commodity trading or related industries such as FMCG, Retail etc.
• Proven leadership and team management skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office and accounting software.
• Experience with low/no code applications is an advantage.
• Participation in continuous improvement projects within shared services is highly desirable.
• In-depth understanding of the impact of collections processes on downstream and upstream processes.
• Excellent written and oral communication skills.
• Prior experience in process migrations or transitions working in a shared services environment will be an added advantage.
• Work experience in Asian or European market will be preferred.

We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply.

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

Role Overview

We have an exciting opportunity for someone to join us as a Logistics Executive to work in a truly global environment to ensure timely, careful and efficient execution of the contracts subject to all internal and external regulations, reporting to Head of Execution, Bangalore. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

Business Overview

Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 25 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.

Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

Key Accountabilities

• Create a separate file for each contract and check shipping periods of purchase contracts to make sure that full and correct shipping instructions will be given to our suppliers/agents
• Request follow-up of pre-shipment sample process, getting approvals on time
• Coordinate shipping schedules with suppliers/agents/buyers, checking pending shipments
• Deftly manage core shipping problems (delays, equipment shortage, etc.)
• Check incoming shipping advice and enter all details into the system
• Create outgoing shipping advice and transmit them to buyers and agents
• Check incoming shipping documents on completeness and correctness
• Send copies of Bills of Lading to shipping agencies and ask for freight invoice
• Check and book incoming freight invoices
• Book purchase invoice and give payment instructions to Finance Dept
• Issue invoice sale and covering letter and send documents to bank/buyer/agent for processing/payment
• Check and process incoming weight notes from buyers/forwarding agents, subject to terms and conditions of the European Coffee Contracts
• Issue final invoice for difference in weight (Debit- or Credit-Note)
• Issue warehousing/sampling instructions for unsold shipments and send them to the warehouse housekeeper
• Check date of arrival/warehousing and update status of shipment in the system

Skills and Experience

• At least 2-4 Years in contract management and logistics roles especially in shipping, exports in commodity industries
• Work experience in European or Australian market is preferred
• Effective, clear and business communication skills (Both written and verbal)
• Computer proficiency- MS office (Intermediate Excel), ERP – Trade & logistics/ Sales & distribution
• Experienced in managing carriers/forwarders and international import/Export documentation
• Experience of physical commodities business and ERP transactions is desirable

We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply.

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

To apply you must have the right to work for the provided location.

Role Overview

We have an exciting opportunity for someone to join us as a Senior Logistics Executive to work in a truly global environment to ensure timely, careful and efficient execution of the contracts subject to all internal and external regulations, reporting to Head of Logistics in Bangalore India. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

Business Overview

Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.

Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

This role will be working for Volcafe’s company in India.

Key Accountabilities

• Create a separate file for each contract and check shipping periods of purchase contracts to make sure that full and correct shipping instructions will be given to our suppliers/agents.
• Request follow-up of pre-shipment sample process, getting approvals on time.
• Coordinate shipping schedules with suppliers/agents/buyers, checking pending shipments.
• Deftly manage core shipping problems (delays, equipment shortage, etc.).
• Check incoming shipping advices and enter all details into the system.
• Create outgoing shipping advices and transmit them to buyers/agents.
• Check incoming shipping documents on completeness and correctness.
• Send copies of Bills of Lading to shipping agencies and ask for freight invoice.
• Check and book incoming freight invoices.
• Book purchase invoice and give payment instructions to Finance Department.
• Issue invoice sale and covering letter and send documents to bank/buyer/agent for processing/payment.
• Check and process incoming weight notes from buyers/forwarding agents, subject to terms and conditions of the European Coffee Contracts.
• Issue final invoice for difference in weight (Debit- or Credit-Note).
• Issue warehousing/sampling instructions for unsold shipments and send them to the warehouse housekeeper.
• Check date of arrival/warehousing and update status of shipment in the system.

Skills and Experience

• Effective and clear business communication skills (both written and verbal).
• Computer proficiency in MS office (intermediate Excel), ERP Systems experience across trade & logistics or sales & distribution.
• At least 4-6 years in a contract management and logistics roles within in shipping, exports or the commodity industries.
• Experienced in managing carriers/forwarders and international import/export documentation.
• Experience of physical commodities business and ERP transactions is desirable.
• Work experience from the European / Asian / African geography is preferred.

As an ever-friendly reminder: Researchers have found that men apply to roles when they meet an average of 60% of the criteria. Women and other underrepresented groups tend to apply only when they check every box. If you are interested, but don’t feel like you meet every single point on the job description, please still apply!

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

Role Overview

An essential role in ensuring the group’s adherence to compliance requirements and industry legislation regarding sanctions. Works with the business to process requests for due diligence on all new counterparties, intermediaries, and service providers (including vessels). This role demands knowledge of global sanctions regimes and experience in using due diligence software and screening tools to manage red flag alerts.

Business Overview

Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 2,800 people in 43 countries and annual revenue in excess of $8bn. We trade sugar, coffee, molasses, animal feed and pulses. Corporate responsibility is ingrained in our culture. We are passionate about sustainable production, take care to limit the environmental impact of our operations and actively support the communities in which we work.

Key Accountabilities

• Conduct Due Diligence and Know Your Customer (KYC), including AML, checks for the onboarding of new counterparties, and refresh/ ongoing monitoring for pre-existing counterparties as part of the ED&F Man Group Sanctions & Due Diligence policy and procedures.
• Perform screening by reviewing counterparty documentation, trade capture data, and external screening tools and validating the information obtained on the counterparty using a variety of independent research sources.
• Perform data quality review of KYC requests for completeness, including ensuring all appropriate information is contained in the KYC to meet all regulatory, legal, bank and audit requirements.
• Execute and review negative media alerts from client screening and escalate where necessary.
• Understand sanctions risks and AML requirements, documentary red flags and approaches to mitigate risk during due diligence checks.
• Perform additional due diligence on high-risk counterparties, or where a red flag has been raised.
• Maintain detailed records on counterparties for second-level review, and internal audit/ external regulatory inspection.
• Liaise with counterparties, Front Office, Credit, Legal and Operations as necessary as part of the KYC process.
• Support process documentation exercise for all future regulatory changes and process improvements within the scope of KYC/ AML.
• Prepare management information on number of counterparties screened, timeliness of screening, red flag rates, approval, and rejection rates for Head of Compliance.
• Continuously develop knowledge of Sanctions and AML related regulations.

Skills and Experience

• Proven experience in a due diligence/KYC role within commodities – physical trading preferably agricultural soft commodities although other commodities might be considered.
• Experience of working with industry standard GRC software (such as Lexis Nexis, Refinitiv, Thomson Reuters) and screening tools (Dow Jones, Dun & Bradstreet, BvD) – BENEFICIAL
• Excellent communication and interpersonal skills.
• Analytical mindset with the ability to translate regulatory requirements into practical solutions.
• Proficiency in strategic analysis.

As an ever-friendly reminder: Researchers have found that men apply to roles when they meet an average of 60% of the criteria. Women and other underrepresented groups tend to apply only when they check every box. If you are interested, but don’t feel like you meet every single point on the job description, please still apply!

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

Role Overview

We have an exciting opportunity for someone to join us as a Group Internal Auditor based out of Bangalore, India reporting to the Group Head of Internal Audit, to work in a truly global environment that provides developmental opportunities for the incumbent who is eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

The internal auditor is responsible for playing a key role in completing company-wide internal audits covering global commodity operations in accordance with annual audit objectives, and holding opening and closing meetings with management, including providing all audit reports. They will assist in the establishment, development, and evaluation of a company’s internal controls over financial reporting, compliance, and business operations.

Business Overview

Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 2,800 people in 43 countries and annual revenue in excess of $8bn. We trade sugar, coffee, molasses, animal feed and pulses. Corporate responsibility is ingrained in our culture. We are passionate about sustainable production, take care to limit the environmental impact of our operations and actively support the communities in which we work.

Key Accountabilities

• Independently plan and execute internal audits in accordance with audit methodology.
• Report results of audits and communicate to relevant stakeholders.
• Recommend effective and efficient controls for identified weaknesses.
• Identify internal control deficiencies and provide recommendations for improving the organization’s operation, in terms of both efficient and effective performance.
• Support Internal Audit Road map, risk-based audit planning process.
• Strives for quality and excellence and encourages others to do the same.
• Perform Quality Assessment reviews and support Head of IA in Quality Assurance and Improvement Program (QAIP) in line with IIA standards.

Skills and Experience

• Com/CA/CISA/CIA with 6-8 years of audit experience, ideally as an external and/or internal auditor within an international company (Big 4, banks, commodity trading, global FMCG or other multinational) or relevant industry experience (finance, compliance, commercial).
• Knowledge of reviewing the controls over financial reporting, minimum controls audits covering business processes and CSA (control self-assessment) for corporate functions including IT, Risk, HR.
• Should have prior internal audit exposure (including Big 4) is preferred.
• IT background who can perform data crunching and technology auditing experience.
• Experienced in risk management and design of business processes.
• Fluent in English, both written and verbally.
• The role is based out of Bangalore and requires periodic travel to various locations for onsite audit. Hence, the candidate should be open to travel as per business requirements.

As an ever-friendly reminder: Researchers have found that men apply to roles when they meet an average of 60% of the criteria. Women and other underrepresented groups tend to apply only when they check every box. If you are interested, but don’t feel like you meet every single point on the job description, please still apply!

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.

To apply you must have the right to work for the provided location.

Business Overview

Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 5,500 people in 50 countries and annual revenue in excess of $8bn. We trade sugar, coffee, molasses, animal feed and pulses. Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 6,000 people in 60 countries and annual revenue in excess of $8bn. We trade sugar, coffee, molasses, animal feed and pulses. Corporate responsibility is ingrained in our culture. We are passionate about sustainable production, take care to limit the environmental impact of our operations and actively support the communities in which we work.

We source or process raw, white and specialty sugars from over 40 producing countries. We sell to refineries, industrial users, wholesalers, retailers and consumers, offering local solutions though a number of in-country purchasing, sales and distribution businesses.

Key Accountabilities

The primary aim of this role is to handle all execution activities related to the EDF MAN’s Sugar business.

1. Execute end to end transportation processes applying defined contractual terms to minimize risks of the execution.
2. Liaise with suppliers and internal and external customers to plan and manage shipments according to contractual requirements.
3. Manage sales contracts to ensure their clauses are fully understood and executable, ensuring legal and fiscal requirements.
4. Ensures review of operational metrics, maintaining accurate controls and delivery as per the expectation of trade execution processes.
5. Maintain and foster established relationships with customers, clients, suppliers and other business partners, such as supervisory companies, insurance companies, laboratories, agents, warehouses, buyers, and sellers.
6. Independently solve issues with minimal supervision while escalating complex issues to appropriate staff.

Other duties as assigned

Minimum Qualifications 

Bachelor’s degree in a related field or equivalent experience

Minimum of two years of related work experience

Skills and Experience

At least five years’ experience in trade execution, logistics, supply chain, trading or similar

Strong knowledge of Incoterms, UCP rules & ISBP, International Shipping Practice.

Strong organizational, analytical and communication skills

As an ever-friendly reminder: Researchers have found that men apply to roles when they meet an average of 60% of the criteria. Women and other underrepresented groups tend to apply only when they check every box. If you are interested, but don’t feel like you meet every single point on the job description, please still apply!

Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.