Role Overview
We have an exciting opportunity for someone to join us as a Finance Process Lead to work in a truly global environment reporting to Head of Finance Operations. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.
Business Overview
Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.
Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.
Key Accountabilities
Bookkeeping:
- Recording financial transactions: Keeping track of day-to-day financial transactions like sales, purchases, receipts, and payments.
- Managing e-invoicing in/from the Italian Central exchange database: outgoing, incoming, for both Italian and foreign suppliers / customers
- Managing VAT recording, both of incoming and outgoing invoices, between Italian, EU and extra-EU counterparties. Managing monthly VAT settlements and declarations
- Updating ledgers: Posting transactions to appropriate accounts in the general ledger.
- General Ledger Management: Expertise in managing and reconciling accounts, ensuring that financial records are accurate and up to date
- Ability to manage and keep contact with various departments, internal and external colleagues, eventually customers for due credit recovery.
Bank Reconciliation:
- Comparing the company’s internal records with the bank statements to ensure everything matches and identify any discrepancies.
Accounts Payable and Receivable Management:
- Accounts Payable: Ensuring timely payments to vendors and suppliers, recording invoices, and managing payment schedules.
- Accounts Receivable: Tracking outstanding customer payments, sending reminders, and ensuring timely collections.
- Financial planning and forecasting
Financial Reporting:
- Preparing monthly, quarterly, or annual financial statements such as the balance sheet, income statement, and cash flow statement.
- Extrapolation and analysis of economic-financial data to provide insights for management decisions.
Budgeting and Forecasting:
- Assisting with creating or reviewing the company’s budget.
- Updating and monitoring forecasts for future financial performance.
Internal Audits:
- Ensuring internal controls are being followed and that the company’s financial records are accurate.
- Identifying and addressing any discrepancies or inefficiencies.
Year-End Closing:
- Closing the books at the end of the fiscal year, ensuring all transactions are properly recorded.
- Preparing for the audit process and ensuring compliance with accounting standards.
Maintaining Financial Records:
- Ensuring that all financial documents are properly filed and maintained for country legal and tax purposes.
- Archiving documents in compliance with relevant laws and regulations.
Skills and Experience:
- 8 to 12 years of relevant experience in finance operations preferably working in a global business environment.
- Bachelor’s Degree in Finance and Accounting. Masters in the similar field is an advantage.
- Effective, clear and business communication skills (Both Written and Verbal)
- Strong Excel Skills – Advanced knowledge of pivot tables, formulas, large data sets and dynamic dashboards
- Experience of physical commodities business and ERP transactions is desirable
- Work Experience in European market is preferred
We recognise that talent comes in many forms, and we value potential just as much as experience. If this role excites you but you don’t meet every requirement, we still encourage you to apply.
Our Offer
We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.
Our Values
Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship
Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.
Our Commitment
We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.
