Execution Manager – Grains

Location: Winterthur, Switzerland

The Role

ED&F Man has an exciting opportunity for an operations specialist to manage back office functions for our Grains desk in Winterthur and are looking for a full time Senior Execution/Operation Specialist to join our busy operations team to be responsible for handling consignments of Grains Commodities transported in vessels and containers and train/supervise our execution teams in Russia and Ukraine.

This is a role reporting to the Head of Operations of Grains and assisting in the setup and operation of all back office functions from trade booking through the full logistics supply chain and ultimately delivery of a premium service to our clients.

This is an exceptional opportunity to support the growth of this new function and will operate internationally working with a diverse range of traders, counterparties and clients globally.


You will be responsible of building and managing the Middle East and the Black Sea Operations. Your responsibilities will include and are not limited to:
• Selecting, training and managing the operations team in the Middle East and the Black Sea countries

Operations – Contract Execution
• Drafting of physical contract documentation incorporating relevant rules and general terms & conditions.
• Entering and maintaining contracts into trading system and ensuring accurate, complete, consistent and timely data capture.
• Reviewing and updating contract cost provisions and if in line with GMP+ rules and requirements.
• Liaison with traders / clients to resolve any disagreement with contractual wording.
• Following up eventual contract amendments with the clients.
• Managing of central contract filing system.

Operations - Documents
• Monitoring and supervising of vessel/container loading execution/processing, consignment of documents/certificates.
• Preparation  and  processing  of  shipping  documents  such  as  Bills  of  Lading, Certificates of Origin, Phytosanitary, Health, Radioactivity and, Weight and Quality Certificates.
• Negotiating of documents for payment basis CAFD, CAD and Letters of Credit, customer credit monitoring and follow up.
• Processing purchase and peripheral services invoices and raising sales invoices for grain on in house IT system.
• Provide demurrage claims, negotiation with counterparties and follow-up.
• Daily liaison with contractual counterparties, banks, in-house trading staff and Operations Department colleagues internally and externally.
• Arranging insurance cover of shipments.
• Monitoring cargo Inventory in company’s and third party’ warehouses.

Experience, Qualifications & Skills

  • Minimum 10 years’ experience in a bulk grain execution (vessel/container) trading house.
    • Experience in building up teams and managing them.
    • Experience in the Middle East, Black sea Markets, Russia and Ukraine.
    • Experience and understanding of bulk grain shipping execution (voyage charter party, demurrage/despatch, laytime calculations, etc.).
    • Excellent versed in respect to UCP 600, URC 522 and further uniform payment terms.
    • Specialist in Incoterms, GAFTA, FOSFA etc. Knowledge of further Rules and Associations within Soft Commodities Trading is an asset.
    • Knowledge of GMP+ rules and requirements.
    • Fluent in Russian and English language is a must. French and Farsi are an asset.
    • The ability to learn, adapt and work on a wider scope (Middle office).
    • Ability to travel 50%.
    • Possess attention to detail and accuracy.
    • Strong organizational skills – able to work in a fast-paced environment.
    • Ability to balance multiple priorities while working to tight deadlines.
    • Self-motivated team player with excellent communication skills.






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